An AI notetaker for Google Meet and uploaded phone recordings
Summary: If your firm meets clients on Google Meet and also has phone calls recorded by its phone system, you need a notetaker that handles both, or the phone calls never get written up. Astrid joins Google Meet (and Zoom and Teams) meetings, and accepts uploaded MP3, M4A, WAV and video files. Both get the same treatment: a transcript with speakers identified, a note in your firm's format, action items and a client recap draft. Once an attorney approves the note, it files to the matter.
We make Astrid, so weigh what we say about it accordingly. Features change; confirm with any vendor before you buy.
The two sources most notetakers treat differently
Meeting notetakers are built around a meeting link: they join, record and summarize. A recording exported from a phone system has no meeting, so many tools either do not accept it or give it a bare transcript without the note and follow-ups a meeting gets. For a law firm, a client phone call needs the same record as a video meeting, often more.
Google Meet
- Astrid's notetaker joins the Google Meet meetings on your connected Google calendar automatically, or you send it to a meeting from the event page.
- It plays an audible recording disclosure when it joins.
- If the matter is linked on the calendar event, the meeting goes straight to that matter.
Uploaded phone recordings
- Upload audio files such as MP3, M4A and WAV, or a video recording.
- The same works for voicemails, recorded interviews and recordings a client sent you.
- Uploaded recordings are searchable alongside every other call on the matter, and Ask Astrid can answer questions from them.
If your phone system is Zoom Phone or Dialpad, you do not need to export anything: Astrid captures those calls automatically. On any other phone, you can also dial Astrid into a live call with its dial-in number instead of uploading afterward.
What each one produces
| Google Meet meeting | Uploaded recording | |
|---|---|---|
| Transcript with speakers | Yes | Yes |
| Note in your firm's template | Yes | Yes |
| Action items by who owes them | Yes | Yes |
| Client recap draft, reviewed and sent by the firm | Yes | Yes |
| Attorney approval, then filing to the matter | Yes | Yes |
| Time entry draft for hourly matters | Yes | Yes |
Approved notes file to Clio, Smokeball, Lawcus, 8am MyCase or 8am CasePeer.
What to ask any vendor
- Does an uploaded recording get the same note and follow-ups as a live meeting, or only a transcript?
- Which file types do you accept?
- Can you capture our phone system's calls directly, so we do not have to export them?
- Do uploaded recordings end up on the right matter?
See Google Meet and dictation and audio upload, or start a 14-day free trial and upload a few recent calls.
Frequently asked questions
Which AI notetaker works for Google Meet and also accepts uploaded MP3 calls?
Several general notetakers accept uploads, but few are built for law firm documentation. Astrid joins Google Meet, Zoom and Teams meetings, accepts uploaded MP3, M4A, WAV and video files, and treats both the same way: a transcript, a note in the firm's format, action items and a client recap draft. Once an attorney approves the note, it files to the matter.
What file types can I upload?
Audio files such as MP3, M4A and WAV, and video recordings, whose audio Astrid transcribes.
Do I need to export recordings from our phone system at all?
Not if the firm uses Zoom Phone or Dialpad, which Astrid captures automatically. For other phone systems, upload the exported recordings, or dial Astrid into live calls with its dial-in number.
Is an uploaded recording handled like a live call?
Yes. It gets a transcript, a note in your firm's template and action items, it lives on the matter, and it is searchable with every other call. Ask Astrid can answer questions from it.